Code: IKJ
Adopted: 7/31/25

The Board believes that artificial intelligence (including generative artificial intelligence) is a useful tool.
The Board also recognizes that generative artificial intelligence involves risk, including input and output
bias, inaccuracies, and hallucinations. As such, it is critical that staff and student use is conducted
responsibly.

Independent Student Use
Specific rules for the independent use of generative artificial intelligence for assigned student work may be developed by the staff in consultation with school leadership and communicated to students. Teachers & administrators should consider the following in establishing these rules:

1. Accessibility of programs and technology for all students outside of school;¹
2. Student awareness of bias and inaccuracies and student ability to responsibly address those concerns; and
3. The staff plan to direct & monitor usage accurately and consistently.
4. School’s readiness to guide & support staff & students in their usage of these technologies.

Failure to follow these rules may result in incomplete credit or disciplinary action.

Student Use as Part of Class
Teachers may use generative artificial intelligence as part of instruction to further course objectives. Only
applications approved by the ESD’s Tech Department will be allowed to be used as part of the class. All
Terms of Use will be followed, along with any additional rules as established by the agency or the teacher. Students are not allowed to share logins or passwords.

The ESD will provide notice to parents regarding student use of generative artificial intelligence as part of
classes.

Staff Use
ESD staff are authorized to use generative artificial intelligence to perform various work functions. Staff
are responsible for ensuring their use complies with all laws, including, but not limited to copyright and
privacy laws.

Staff Professional Development
The ESD will seek out professional development opportunities for staff to learn how to use generative
artificial intelligence for various work functions.

FERPA and Confidentiality
All laws regarding student records, confidentiality, privacy, and student internet use will be followed at all
times. Unless otherwise permitted by the agency, ESD employees are prohibited from sharing personally
identifiable information (PII)² with any generative artificial intelligence application.

Violations
Students and staff in violation of policy or related rules may be subject to discipline and may be referred to law enforcement.

¹ For example, do all students have access to computers and internet away from school; does the age of the students affect their ability to access generative artificial intelligence?

² See Board policy JOB – Personally Identifiable Information for additional information.

Legal Reference(s):

ORS 334.125

Americans with Disabilities Act Amendments Act of 2008, 42 U.S.C. §§ 12101-12133.
Children’s Internet Protection Act (CIPA), 47 U.S.C. §§ 254(h) and (l); 47 C.F.R. § 54.520.
Children’s Online Privacy Protection Act of 1998, 15 U.S.C. §§ 6501–6505
Family Educational Rights and Privacy Act (FERPA) of 1974, 20 U.S.C. § 1232g; 34 C.F.R. § 99.
Protection of Pupil Rights, 20 U.S.C. § 1232h.