Code: EBBB
Adopted: 6/11/25
Orig. Code(s): EBBB 

All injuries or illnesses¹, sustained by the employee while in the actual performance of the duty of the  employee, occurring on school or ESD premises, in ESD vehicles, at an ESD sponsored activity or  involving staff members who may be elsewhere on ESD business will be reported immediately to a  supervisor. Staff members will report self-administered first-aid² treatment to an immediate supervisor.  All accidents involving employees, students, visiting public or school or ESD property will be reported  immediately to a supervisor. 

A written report will be submitted within 24 hours to the ESD’s safety officer. Reports will cover property damage as well as personal injury. 

In the event of a work-related³ illness or injury to an employee resulting in in-patient hospitalization, loss  of an eye, amputation or avulsion⁴ , the ESD safety officer shall report the incident to the Oregon  
Occupational Safety and Health Division (OR-OSHA) within 24 hours after notification to the ESD of an  illness or injury. Fatalities or catastrophes⁵ shall be reported⁶ to OSHA within eight hours. 

ALL injuries or illnesses sustained by an employee, while in the actual performance of the duty of the  employee, or by a student or visiting public and accidents involving ESD property, employees, students or visiting public will be promptly investigated. As a result of the investigation any corrective measures needed will be acted upon. 

The ESD safety officer will maintain records on injuries, illnesses, and accidents involving  ESD property, employees, students or visiting publics. These records will include prevention measures t aken, reporting information, periodic statistical reports on the number and types of injuries, illnesses and accidents occurring in the ESD, and monthly and annual analyses of accident data. Such reports will be  submitted to the superintendent. 

END OF POLICY

¹ The Oregon Occupational Safety and Health Division provides: “Injury or illness” means an abnormal condition or disorder. Injuries include cases such as, but not limited to, a cut, fracture, sprain, or amputation. Illnesses include both acute and chronic illnesses, such as, but not limited to, skin disease, respiratory disorder, or poisoning (record injuries and illnesses only if they are new, work-related cases that meet one or more of the recording criteria). (OAR 437-001-0015(39))

² For employees, “first aid” means any one-time treatment and subsequent observation of minor scratches, cuts, burns, splinters, or similar injuries that do not ordinarily require medical care. Such one-time treatment and subsequent observation is considered first aid even though it is provided by a physician or registered professional personnel. (OAR 437-001-0015(34))

³ An injury or illness is work-related if an event or exposure in the work environment either caused or contributed to the resulting condition or significantly aggravated a pre-existing injury or illness. (OAR 437-001-0700(6))

⁴ Amputations and avulsions are only required to be reported if they result in bone loss. (OAR 437-001-0704(4))

⁵ “Catastrophe” is an accident in which two or more employees are fatally injured, or three or more employees are admitted to a hospital or an equivalent medical facility. (OAR 437-001-0015(11))

⁶ Reporting must be done in person or by telephone. (OAR 437-001-0704(3))

Legal Reference(s):

• ORS 339.309 
• OAR 437-001-0015
• OAR 437-001-0700
• OAR 437-001-0704
• OAR 437-001-0760
• OAR 437-002-0360
• OAR 437-002-0377
• OAR 581-024-0275

Cross Reference(s):

• EH - Data Management