Medicaid administrative claiming (MAC) is a government survey that comes out three times a year. District and ESD staff are selected to participate in this survey every fall, winter and spring. If you have been selected to take a MAC survey, please complete the training and the survey on your assigned day. Take the training now >>
How was I selected for the survey ? Your district submits an employee pool to the state and you were selected to participate in the survey.
My schedule is busy. Can I be removed? The requirements of the federal process does not allow us to control who is included to participate in the survey. Because of these requirements, we cannot remove staff based on work loads.
What if I am off on survey day? If you are not working the day of the survey and are paid ( family illness, sick leave, vacation), please code your hours as "A". If it is a non-contract and non paid day, email your MAC Coordinator to be removed.
How do I account for the hours I work outside of my contracted workday? Complete the survey for your paid hours worked as specified in your contract. Do not include time spent before or after your contract day.
I have activities that take fewer than 15 minutes. What do I do? The predominant activity within a 15-minute increment is the activity that determines what code to claim during each 15-minute time period.
I don’t have activities in my day that relate to Medicaid. Should I still take the survey? Yes. The purpose of the survey is to get a look at a “day in the life” of each district. This means employees who don't have MAC related activities are included to get a accurate picture of work that happens in the district. On average, one in every 4-5 people has claimable time. Even if you don’t have any claimable activities on the survey day, districts are reimbursed on part of your salary by being included in the employee pool.
How is MAC revenue used by my district? Revenue generated from the MAC program is used to pay for health and social service programs. Participation helps fund nurses, mental health specialists, personal protective equipment, COVID-19 prevention, substance abuse services and a variety of other services that might not be available without MAC funding.